The Chabot College Community

Chabot College is committed to educational equity in its academic programs and college services so that students may achieve their personal, educational, and career goals. Our equity work today builds upon a strong history: the Puente and Umoja programs were first created at Chabot College, and have since been replicated across the state. These programs have paved the way for a series of additional educational and student support programs intentionally focused on equity that thrive at Chabot College today. Chabot College is located in Hayward, California, the third most diverse city in the United States. We serve a highly diverse student population and are proud to be designated as a Hispanic Serving Institution. Information about the demographics of our campus community can be found here.

Serving our diverse community requires a culturally-responsive approach that recognizes the myriad strengths and assets that our students bring to the campus community. We do so by promoting a classroom and co-curricular learning environment that is inclusive, collaborative, engaging, and challenging, and where respect, dignity, and integrity are core values. We see students as producers of knowledge, not just consumers of knowledge. We work to reframe inequities as a problem of practice, and view the elimination of inequities as an individual and institutional responsibility.

Joining Our College Community

We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:

1. Value and intentionally promote diversity and consciousness of difference

2. Demonstrate cultural humility and an ongoing desire to improve cultural competence

3. Are dedicated to addressing issues of social justice

4. Accept their shared role and responsibility in addressing opportunity and achievement gaps experienced by students

5. Have experience and success in closing student equity gaps and engaging in equitable practices, or are knowledgeable and enthusiastic about implementing practices that achieve these goals

6. Actively seek to identify, disrupt, and remove institutional and/or systemic barriers that adversely impact historically marginalized communities

7. Empower the underrepresented and underserved

8. Foster students’ potential to become global citizens and socially responsible leaders

9. Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination

The Chabot-Las Positas Community College District is seeking a Director of Financial Aid for Chabot College in Hayward, California.

MANAGEMENT RESPONSIBILITY
The Financial Aid Director is a management position designated by the Board of Trustees of the Chabot-Las Positas Community College District. The position, under the supervision of the Vice President of Student Services, is responsible for the satisfactory completion and/or coordination of the listed duties and responsibilities either directly or through administrative review. The incumbent is charged by the Board of Trustees with the satisfactory implementation of Board policy and District procedure as applicable to the position. In addition, the incumbent is expected to participate in the formulation of District policies by making appropriate recommendations for improvements or additions in policy or procedure through his or her reporting authority and/or by serving on District-wide committees.

GENERAL DESCRIPTION
The Financial Aid Director, under the direct supervision of the Vice President of Student Services, is responsible for the development, direction, supervision, fiscal management, compliance and evaluation of a comprehensive Financial Aid program, including the following services: administration of all Federal and State grants, administration of the California Promise Grant and Program fee waivers, college work-study, student loan management, scholarships, work-based learning financial support, and Financial Aid outreach.

NOTE: This class specification is not necessarily all-inclusive in terms of the duties and responsibilities.

The Financial Aid Director shall:

1. develop, direct, supervise, evaluate, and provide leadership to the Financial Aid Office;

a. provide leadership in the selection of classified staff;

b. direct, supervise, and evaluate classified and other assigned personnel;

c. adjust workload and assignments to comply with student and organizational needs and advise the Vice President of Student Services of staffing and other support needs;

d. ensure that staff is regularly trained in current regulations, appropriate and current uses of technology resources, and skills for a strong multicultural customer service environment;

2. recommend goals and objectives, and provide assistance in the development and administration of policies and procedures;

3. plan, organize, develop, and direct the college financial aid programs;

4. prepare applications for Federal and State participation and funding of programs;

5. direct the college’s local scholarship and awards program;

6. interpret and explain Federal and State financial aid regulations and legislation to other administrators, faculty, staff, community, and students;

7. organize and direct the maintenance of required financial aid records and statistics;

8. organize a financial aid program that has high standards for quality and integrity and that is regularly and systematically reviewed for accuracy, relevance, and compliance with Federal and State requirements and regulations;

9. coordinate and plan with the Business Office and the Management Information Services to ensure proper disbursement of financial aid funds;

10. oversee the preparation for and provide leadership for internal, State and Federal audits as needed;

11. design and implement a strong marketing, outreach and recruitment effort to inform students and community about financial aid opportunities and resources and collaborate in the overall college marketing, outreach and recruitment planning and activities;

12. provide leadership for the development and implementation of an automated financial aid system in conjunction with the Management Information Services;

13. incorporate planning for and implementation of advances in technology that may significantly impact financial aid processes and improve services to students and institutional integrity for audit purposes;

14. assume leadership and responsibility to prepare and submit college and district reports as requested, and all accountability reports as required by State and Federal agencies and maintain necessary accurate records for these purposes;

15. coordinate necessary aspects of financial aid regulations and services with other administrators, especially in Admissions and Records, Counseling, and Special Programs as they relate to student access and success;

16. provide leadership for informing and advising administrators and faculty leaders with respect to financial aid regulations and program requirements, and participate in the planning of new academic calendars and delivery modes to ensure compliance with state and federal financial aid regulations;

17. develop and write a procedures manual for the Financial Aid Office;

18. assume leadership for the Financial Aid Office budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures;

19. represent the Financial Aid Office and the District at a variety of administrative and professional meetings as required, including participation in local, State and national financial aid associations;

20. be responsible for the supervision of college operations at assigned times, including occasional service as administrator for the college in the evening or on Saturday or Sunday;

21. perform major responsibility duties and all other related and implied duties as may be assigned by the Vice President of Student Services and the President.

Baccalaureate degree from a four-year accredited college or university in a relevant field; and a minimum of four years experience in a relevant field; or an equivalent combination of education and experience which indicates possession of the skills and knowledge required.

Demonstrate sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, including those with physical and/or learning disabilities.

INDIVIDUALS WITH DISABILITIES WHO ARE UNABLE TO CARRY OUT THE PHYSICAL ACTIVITIES OF THE POSITION WILL RECEIVE REASONABLE ACCOMMODATIONS TO ENABLE THEM TO PERFORM THE ESSENTIAL FUNCTIONS OF THE POSITION.

The Board of Trustees has updated Board Policy 7330 to incorporate information on COVID vaccination requirements, which are currently suspended. Accordingly, employee(s) must comply with the Board Policy found at:
http://districtazure.clpccd.org/policies/files/docs/BP7330.pdf.

Any subsequent updates can be found here: http://districtazure.clpccd.org/urgentalerts/index.php.